Job Posting: 12-40 – Contract Administration Manager I (Strategic Contract Manager) (Work In Texas Job ID # 2662876)

Open: 08/13/2012
Close: Opened Until Filled

Position Title: Contract Administration Manager I (Strategic Contract Manager)
Class/Group: 1960 / B25
FLSA: Exempt
Number of Vacancies: 1
Division/Section: Technology Sourcing Office
Salary Range: $6,450.00 – $7,775.00 / Monthly
Duration: Regular
Hours Worked Weekly: 40
Shift: Days
Education Required: See job description
Experience/Training Required: See job description
Job Description: See job description
License(s) / Certificate(s) Required: None
Travel: Occasional
Agency Address: 300 West 15th Street, Suite 1300, Austin, TX 78701
Work Location: Same
Website: www.dir.texas.gov
Refer Inquiries to: Human Resources
Telephone: (512) 463-5920 or (512) 475-2104

How to Apply

Work In Texas Job Match

Applications are not accepted at the agency. Interested applicants must use the WIT online application system to apply.

Incomplete applications may result in disqualification of applicant, please complete all fields in application or indicate N/A if not applicable. Interview Place/Time: Candidates will be notified for appointments as determined by the selection committee.

Notice: Section 651.005 of the Government Code requires males, ages 18 through 25 years, to provide proof of their Selective Service registration or of their exemption from the requirement as a condition of state employment.

EQUAL OPPORTUNITY EMPLOYER

The Department of Information Resources does not exclude anyone from consideration for recruitment, selection, appointment, training, promotion, retention, or any other personnel action, or deny any benefits or participation in programs or activities which it sponsors on the grounds of race, color, national origin, sex, religion, age or disability. Please call (512) 463-5920 to request reasonable accommodations.

Position Summary / General Description

Performs advanced (senior-level) statewide contract administration work for internal and external customers. Performs complex contract negotiations duties. Work involves developing, evaluating, and managing strategic information technology related contracts. Works with the information technology (IT) vendor community to meet customer IT goods and services requirements. Works under the limited supervision of the Manager, Enterprise Contract Management with considerable latitude for the use of initiative and independent judgment. 

Reasonable Accommodations Statement

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable Accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.

Essential Functions

• Works with other DIR sections to develop RFO specifications for DIR provided services

• Performs procurement and contract management functions to include developing Request for Offer (RFO) documents, participating in the evaluation of vendor responses, participating in the negotiation process and the drafting of the contract, as well as managing vendor contract compliance

• Works with other DIR sections, customers and vendors to identify need for new contracts for enterprise IT goods and services; gathers and analyzes information and makes recommendation as to whether new enterprise contracts are justified

• Ensure that all solicitations for contracts are prepared in a consistent manner and in the appropriate and approved format to clearly communicate the requirements of solicitations to potential vendors

• Ensures a consistent, fair process is followed when evaluating solicitation responses and selecting the best value proposal

• Leads and/or assists with enterprise contract negotiations, including price, terms and conditions, with IT vendors

• Conducts customer workgroups to gather input for use in developing RFO specifications

• Monitors contractual requirements and methodically resolves contractual issues that arise during the term of the contract; recommends cancellation of contracts as appropriate

• Amends or recommends amendments to assigned contracts; accurately assesses need for and execute amendments

• Prepares and executes appropriate documents including interagency contracts, vendor contracts, amendments, purchase requisitions, opportunity proposal responses, best value letters, etc.

• Monitors monthly vendor sales reports for timeliness, completeness and accuracy; assists with annual forecast of sales activity per assigned contract

• Conducts periodic contract performance review meetings with vendors

• Identifies cost avoidance during process of executing initial contract, extensions and amendments

• Identifies/forecasts cost savings for initial contract, extensions, amendments compared to previous contract terms

• Leads and/or assists with interagency/inter-local contracting opportunities including terms and conditions

• Works to obtain the Certified Texas Procurement Manager certification within a timeframe established by the Manager of Enterprise Contract Management

• Works to obtain the Certified Texas Contract Manager certification within a timeframe established by the Manager of Enterprise Contract Management  

Education

• Graduation from an accredited four-year college or university with major course work in business, information technology or related field. Additional work related experience may be substituted for each year of formal education. (High school graduation plus 14 years experience without degree) Masters degree in business, information technology or related field preferred. 

Experience and Training

• Minimum of ten years (10) of experience in contract development, evaluation and management, at least five (5) of which must have been spent performing complex contract negotiations and at least two (2) of which must have included developing requests for proposals (RFPs).    

Experience and Training Preferred

• In-depth experience in and knowledge of information technology contract management/negotiations and its application in the public sector.
• Experience in IT contract development, evaluation and management.
• Experience in performing IT related complex contract negotiations.
• Experience in developing IT requests for proposals (RFPs).
• Experience in IT contract management/negotiations for all customer segments, i.e. state agency, universities, counties, cities, and independent school districts.
• Experience working in a for-profit or cost recovery operation.
• Certified Texas Contract Manager (CTCM) certification
• Certified Texas Procurement Manager (CTPM) certification 

Knowledge, Skills, and Abilities

• In-depth knowledge of state of Texas purchasing laws, regulations, procedures and contract management guidelines preferred.
• Working knowledge of negotiation strategies and techniques
• Working knowledge of standard terms and conditions for information technology contracts.
• Proven skill in developing standard form contracts including the ability to select and apply the appropriate contract instrument for various acquisition strategies
• Skilled in problem resolution.
• Proven ability to negotiate contracts that are acceptable to the vendor and provide best value to the state.
• Demonstrated ability to perform competitive and comparative cost analysis.
• Ability to quickly analyze options and make logical decisions.
• Demonstrated ability to develop and clearly describe complex acquisition options.
• Demonstrated ability to communicate effectively to individuals and groups; to make effective presentations in formal and informal settings.
• Ability to communicate both verbally and in writing; in a clear and concise manner.
• Ability to understand, follow, and convey brief oral and/or written instructions.
• Proven ability to interpret policies, procedures, regulations; and to evaluate fiscal data for reasonableness, necessity and conformity with contract requirements.
• Demonstrated ability to establish and maintain service orientation.
• Ability to establish and maintain effective and cordial working relationships at all organizational levels, including agency management, direct supervisors, co-workers, internal and external customers.
• Ability to work independently and as part of a team, and to support and contribute to a cohesive team environment.
• Ability to gain and maintain the cooperation and participation of others.
• Demonstrated ability to make mathematical computations and tabulations and produce a high degree of accuracy in work product.
• Demonstrated ability to work on concurrent tasks while effectively prioritizing and coordinating work assignments.
• Ability to develop and document processes and procedures.
• Ability to work a flexible schedule to meet required deadlines.
• Ability to work under pressure and exacting schedules to complete assigned tasks.
• Ability to comply with all agency policies and applicable laws.
• Ability to comply with all applicable safety rules, regulations and standards.  

Computer Skills

• Proficiency in the use of a personal computer and applicable software necessary to perform work assignments, e.g. word processing and spreadsheet software (Microsoft Office preferred).  

Other Requirements

• Regular and punctual attendance
• Criminal background check

Work Environment

• Frequent use of personal computer, copiers, printers, and telephones
• Frequent standing, walking, sitting, listening and talking
• Occasional travel
• Occasional bending, stooping, lifting and climbing 
• Frequent work under stress, as a team member, and in direct contact with others
• Occasional overtime required