Open Board Meeting
February 6th, 2008, 10:00 am
William P. Clements Building, Room 103
300 W. 15th Street, Austin, Texas 78701
Call to Order
Board Chair Cliff Mountain called the meeting to order at 10:15 am.
I. Roll Call and Witness Registration
Board Secretary, Pat Koller, called the roll.
Members present:
- Chairman Cliff Mountain
- Bill Wachel
- Charles Bacarisse
- The Honorable Debra McCartt (arrived 10:30)
- Mr. Gary Gumbert – Ex-officio
- Mr. Albert Betts – Ex-officio
- Mr. Edward Serna – Ex-officio
II. Approve minutes from October 16th Board meeting – ACTION
A motion to approve the minutes of the October 16th, 2007 DIR Board meeting was made by Mr. Wachel and seconded by Mr. Bacarisse. Motion carried unanimously.
III. Executive Director’s Report
Brian Rawson updated the Board on DIR Operational Excellence initiatives including the DIR Business Planning Initiative which includes a two phase assessment of all DIR functions (must do and want to do activities). He also covered the DIR Performance Management Program which included the Strategic Dashboard rollout and a discussion of measurement categories. Mr. Rawson also updated the Board on DIR in the News, DIR Events such as the National Defense University visit, TASSCC State of the State keynote, GTC and other meetings, and New DIR Employees.
IV. Finance Update
Cindy Reed updated the Board on Finance Operations. She presented Finance Key Metrics which include the categories of Liquidity, Ability to Fund Initiatives, Revenue Collections, and Expenditure Accountability. There was discussion by the Board. Mr. Wachel requested information on projected uses of fund balances, and Mr. Bacarisse requested information regarding any restrictions associated with each of DIR’s funding sources. Ms. Reed and Mr. Bob Saathoff presented Financial Statements to the Board and answered various questions.
V.
ICT Cooperative Contract Program
Cindy Reed updated the Board on the ICT Cooperative Contract Program. She presented the Statewide Technology Sourcing dashboard with metrics for Sales, Cost Savings to State, and Channel Penetration for Education, State, Local Government, and Other States. Chairman Mountain praised the amount of information now available, and also asked for more detail on what actions will be taken based on the metrics. Ms. Reed also discussed sales trends and other observations related to the first quarter results. Ms. Reed informed the Board that included in their books was a copy of the Quarterly Progress Report on Strategic Sourcing Initiatives. There was some discussion by the Board and praise for the amount of information and feedback. Mr. Gumbert asked if DIR tracks employee purchase programs, and Mr. Serna complimented DIR on our outreach programs as he has received good feedback.
VI. TexasOnline Update
Ginger Salone presented the Texas Online Operations Report and Financial Update. She also introduced Doug Holt as the new director of E-Government and Web Services Division. The Board considered an Opportunity Proposal: Reducing Payment Processing Fees. Mr. Wachel made a motion that the Board approve the opportunity proposal. Mr. Bacarisse seconded the motion. Motion carried unanimously. The Board considered the approval of fee changes for applications for various state agencies. Mr. Bacarisse made the motion that the Board approve the proposed fee changes as presented. Mr. Wachel seconded the motion. Motion carried unanimously.
VII. Data Center Services Update
Ginger Salone with DIR and Ken Weiss and Brian Whitfield with IBM jointly presented the update on Data Center Services. They presented a Review of Data Center Service Phases, Accomplishments, the Enterprise Performance Trends, Agency Dashboard, IBM Invoices, DIR Cost Recovery Billing, and Current Activities. There was some discussion by the Board and Chairman Mountain thought there was good progress on both IBM and DIR’s part. Mr. Serna asked for more detail on all agencies but indicated he didn’t want to overload the Board books with too much information. Chairman Mountain suggested that we only provide specifics on problem areas. Mr. Rawson provided information to the Board about the Business Leadership Council for Technology which will include Executive Directors/Commissioners from the 27 affected agencies. This Council will meet for the first time late in February.
VIII.
Communications Technology Services
Ginger Salone presented the report on Communications Technology Services including Current Service Offerings and Next-Generation TEX-AN. Ms. Salone presented charts showing gross revenue outside of the Capitol Complex and inside the Capitol Complex, and discussed Current Service Footprint including Market Segmentation, CTS Metrics, New Directions, and the TEX-AN Re-Procurement (including planning and procurement timelines).
IX.
New Gifts and Donations Policy
Renée Mauzy, General Counsel, asked the Board to consider adopting a Gifts and Donations Policy governing DIR Acceptance of Gifts and Donations that further DIR’s mission. Ms. Mauzy explained that by statutory authority we now have the right to do this. There were questions and discussion by the Board concerning what would be covered by this policy, specifically travel expenses. The Board asked that the policy be revised to prohibit gifts and donations from bidders during an open procurement. It was decided that this policy should be revised incorporating suggestions by the Board and presented again at the next Board Meeting.
X. Rules
Ms. Mauzy advised the Board that there was no need to consider Agenda Items VIII (a) and (b). She asked that the Board Consider the Issuance of an Order Adopting the Amendment of 1 T.A.C.. 201.1 Definitions, to delete the definition of “project.” Mr. Wachel made the motion that the Board adopt this amendment and authorize publication of the adopted rule in the Texas Register. Mr. Bacarisse seconded the motion. Motion carried unanimously.
XI. Public Testimony
There was no Public Testimony.
XII. Adjournment
Mayor McCartt made the motion to adjourn. Mr. Bacarisse seconded the motion. Motion carried unanimously. Chairman Mountain adjourned the meeting at 12:52 pm.
To request accommodations under the ADA please contact DIR at 512-936-6448, 300 West 15th Street, Suite 1300, Austin, Texas 78701, at least 5 days prior to the Board meeting.
For the official announcement, see the Texas Register.
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