Please see below for instructions and information on how to contract for Deliverables-Based IT Services (DBITS).

For a list and description of DBITS services available under the Co-op Contracts program, please click here.

• The customer must complete a Statement of Work (SOW) which must be in the form contained in Appendix C.
  
  Information about file formats.
  
  Appendix C, Statement of Work (SOW) – DOC (79K)

Appendix C, Statement of Work (SOW) – PDF (57K)

Use the Statement of Work template and include the minimum suggested items such as:

• Scope of work
• Project risks, assumptions and constraints
• Roles and responsibilities
• Detailed description of deliverables
• Acceptance criteria, including testing or period of review
• Project completion criteria
• Project schedules to be achieved by vendor
• Relevant quality processes

• The customer should send the Statement of Work to at least three (3) vendors that offer the Technology Category requested.
• The customer should negotiate pricing of deliverables directly with vendor.
• The customer and vendor(s) may work together to improve the SOW.
• The customer may negotiate the terms and conditions of a SOW to suit their business needs, so long as the SOW terms and conditions do not conflict with or weaken the terms of the contract.
• The vendor may only provide services in awarded Technology Categories.
• In order to be awarded a Purchase Order hereunder, the vendor must respond, in writing, to a SOW for services as issued by customers, consistent with the Terms and Conditions of the contract.
• The vendor may begin work ONLY after receiving:
  • a SOW signed by authorized representatives of both the customer and the vendor
  • AND the Purchase Order
• The value of any one SOW may not exceed $10 million including all extensions, renewals and change orders.

For questions, please email Gerda Sessions or contact her by phone at (512) 936-2766.