2006 Information Resources Strategic Plan Instructions
Guidance for State Agencies and
Institutions of Higher Education May 5, 2006
*Note: This document is no longer updated. It has been replaced by the IRSP Instructions & Template document.
PART 2: SUPPORT OF 2005 SSP GOALS AND OBJECTIVES
Objective 9. Increase the Value of Electronic Data and Information
Information held by government resides in abundant quantities, in multiple versions, and in various formats within mainframes, network servers, desktop hard drives, e-mail systems, and mobile devices. Without tools and processes to locate and retrieve required files, data is effectively useless. To enhance their value, data and information must be controlled systematically from creation to disposition. Managing information consistently will minimize redundancy in data collection and storage, improve data accuracy, increase staff productivity, and improve system performance.
Data and Information Management
| Question |
Response |
| 2.9.1
What types of automated tools does the agency currently use to manage data and information? |
Select all that apply:
- Automatic classification systems
- Business intelligence
- Content management
- Document management
- Enterprise search engines
- Records management
- Imaging systems
- Information life cycle management
- Data warehouse
- Web content management
- Workflow
- E-mail archiving
- Other (specify)
- Text, if “Other” is selected.
|
| 2.9.2
Which of the automated tools listed in Question 2.9.1 is the agency considering and/or planning to purchase for data and information use and management during the 2008-09 biennium? |
Text, if applicable |
| 2.9.3
Would the agency benefit from DIR support or shared services in the data and information management areas cited above? If yes, describe. |
Yes/No
Text, if “Yes” selected |
Electronic Records Management
| Question |
Response |
| 2.9.4
Describe the agency’s strategy and approach for creating, retaining, and disposing of electronic records as detailed in the Electronic Records Standards and Procedures. [13 TAC §§6.93-6.97] |
Text |
| 2.9.5
Describe the agency’s strategy and approach for protecting citizen’s personal data in content that is published on the agency’s Web site or publicly available information systems. |
Text |
Accessibility of Agency Web Sites
| Question |
Response |
| 2.9.6
How often are agency Web sites (Internet and intranet) and public-facing Web-based applications checked/tested for accessibility compliance? |
Select all that apply:
- Upon modification of existing content or functionality.
- Upon development of new content or functionality.
- Monthly
- When a problem is identified
- Accessibility compliance has not been tested.
|
| 2.9.7
If accessibility compliance testing does occur, who performs the testing? |
Select one:
- Agency Web/application design staff using test and evaluation tools
- Other state or public resources (e.g., the UT Accessibility Institute)
- Contracted service with a design/accessibility assessment provider (e.g., Knowbility)
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