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ARTICLE I
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Purpose
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Section 1.
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The primary mission of the State Agency Coordinating Committee is to examine administrative and management practices, to review problems or issues which have an impact across agency lines, and to encourage and foster management practices, which are beneficial and cost-effective for all state agencies.
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ARTICLE II
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Membership
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Section 1.
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The State Agency Coordinating Committee is a voluntary association composed of representatives of the following state agencies:
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Section 2.
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The deputy directors of each member agency, or a person of similar rank appointed by the chief executive officer, shall represent the agency on the State Agency Coordinating Committee.
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ARTICLE III
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Officers
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Section 1.
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The Officers of the State Agency Coordinating Committee will be the Chairperson and Vice-Chairperson. The Chairperson and Vice-Chairperson will be elected by the members for two year terms beginning on September 1 of each alternate year. The Chairperson will be responsible for furnishing a Recording Secretary and will ensure that all members are furnished a summary of the disposition of agenda items, as soon as practical, following each meeting.
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Section 2.
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The Vice-Chairperson will preside during the Chairperson’s absences. If the Chair becomes vacant, the Vice-Chairperson will become Chairperson automatically. The members will then elect a new Vice-Chairperson to complete that year’s term.
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ARTICLE IV
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Subcommittees
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Section 1.
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The Chairperson may establish a subcommittee structure to do staff work on the various issues considered by the Committee.
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Section 2.
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Members of the subcommittees shall be representatives of Committee agencies. Subcommittee officers shall be elected from those agency representatives for concomitant terms with Committee officers. Subcommittee chairperson will coordinate their work activities with the designated SACC Liaison and provide timely reports to the SACC Chairperson for distribution to and review by the Committee.
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Section 3.
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Because matters with which these subcommittees deal are issues that impact many agencies, non-member agencies are invited and encouraged to send representatives as participating observers and contributors to subcommittee meetings. Only the members appointed by the State Agency Coordinating Committee will have official voting powers on recommendations to the Committee.
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ARTICLE V
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General Provisions
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Section 1.
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The meeting agenda will be provided to Committee members in timely advance of each regular meeting by the Chairperson.
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Section 2.
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Meetings will be held on a monthly basis. The Chairperson may also call special meetings when necessary.
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Section 3.
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The only official documents of the Committee shall be the various committee reports, speakers’ handout, the Agenda Disposition Summaries, and pertinent correspondence sent by or received by the representatives in their Committee capacities.
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Section 4.
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The Committee will submit its recommendations to the State Agency Executives Council for approval and/or guidance.
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Section 5.
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The Committee will continue to manifest its total support for the Management Development Center and pledges its complete cooperation in improving and expanding those training programs.
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Section 6.
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A copy of these bylaws will be provided to each Committee members; to each member of the State Agency Executives Council; and to the Legislative Budget Board, the Director of the Governor’s Budget and Planning Office, the Lieutenant Governor’s Office, and the Speaker’s Office.
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